Conference Room Display Upgrades

Westchester County, New York is accepting bids for Conference Room Display Upgrades, with bids due November 10, 2026. Bids are governed by the Empire State Purchasing Group instructions and conditions, a New York State consortium purchasing vehicle, and bidders must also meet New York State procurement regulations and Westchester County requirements.

The scope is the provision and installation of conference room display systems and related equipment upgrades at Westchester County facilities. Before work begins, contractors must provide evidence of required insurance to the County's Director of Risk Management. Insurers must be licensed in New York with a Best's financial rating of A or better. Vendors must also sign an affirmation of compliance with the Labor Law, Workers' Compensation Law, Federal Social Security Law, and U.S. Department of Labor and New York State Commissioner of Labor regulations, and failure to sign may result in bid disqualification.

Required coverage includes Workers' Compensation and Employer's Liability with New York State forms; Commercial General Liability of $1 million per occurrence and $2 million aggregate, naming the County as additional insured on a primary and non-contributory basis; Commercial Umbrella/Excess of $2 million per occurrence and aggregate on a "follow the form" basis; and Automobile Liability of $1 million per occurrence for bodily injury and $100,000 per occurrence for property damage. Policies must carry endorsements waiving subrogation against the County and excluding "other insurance provisions" from applying to the County, with all deductibles placed solely on the contractor. Insurers must give the Director ten days' advance written notice before cancellation or material change. The County may suspend or terminate the agreement if the contractor fails to maintain the required insurance.