Concrete patch Supplies-South Haven-BL-196

The State of Michigan Department of Transportation issued a Request for Proposal on April 27, 2018, for concrete patch supplies to support roadway maintenance on Northbound and Southbound BL-196 between Blue Star Highway and Phoenix Street in South Haven, Van Buren County. The procurement requires the supply of four categories of materials: 2,600 epoxy-coated smooth dowels (1¼" x 18"), 195 two-part epoxy adhesive units with nozzles (53 oz, specifically Adhesive Technologies Ultrabond brand), 20 five-gallon pails of curing compound, and 400 metal crimp dowel caps (1¼"), all of which must comply with MDOT 2012 Standard Specifications for Construction. The successful contractor must deliver all materials within 10 business days from receipt of order and no later than 14 calendar days from the order date to the MDOT-South Haven Garage, with deliveries palletized on standard four-way shipping pallets whenever possible. Required qualifications include the provision of Material Safety Data Sheets for all hazardous chemicals, a dedicated contractor representative available during standard business hours (8 am to 4 pm EST) with a toll-free customer service number, warranty coverage with a minimum 60-day usability period, quality assurance documentation, and disclosure of any subcontractors. The evaluation criteria prioritize low bid as the award determinant, with the contract being awarded to the responsive and responsible bidder offering the best value to the State. Bidders were required to submit questions by 3:00 p.m. Eastern on April 30, 2018, with answers posted by May 1, 2018; proposals were due by 3:00 p.m. Eastern on May 3, 2018, submitted electronically through www.michigan.gov/SIGMAVSS in modifiable formats with pricing submitted separately. The anticipated contract begin date is May 10, 2018.

The RFP contains no specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents, though all bidders must meet mandatory minimum requirements including submission in the requested format to avoid disqualification. Bidders must provide detailed company background information, relevant experience from the last five years, certification regarding abusive labor practices, Michigan business tax compliance, Iran-linked business status, environmental compliance, convict labor policies, and State of Michigan tax payment status. The solicitation documents do not identify any incumbent vendors or current contractors for this procurement, nor do they specify a contract award value or budget range. The State reserves the right to disqualify bidders for failure to follow instructions, consider prior performance with the State, evaluate economic impact to Michigan, enter into negotiations with bidders, or discontinue the RFP process at any time for any reason. The contract extends to MiDEAL members (local units of government, school districts, universities, community colleges, and nonprofit hospitals) and potentially to other states and State of Michigan employees upon written agreement. The successful contractor must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, plus umbrella coverage of $5,000,000, and must pay a one percent administrative fee on all payments received with itemized purchasing activity reports due within 30 calendar days from the last day of each calendar quarter.