Concrete patch Supplies-Kalamazoo-BU-131

The State of Michigan Department of Transportation (MDOT) is procuring concrete patch supplies for Business Loop US-131 in Kalamazoo County through Request for Proposal (RFP) No. BU-131. The solicitation requires suppliers to provide four categories of materials: epoxy-coated smooth dowels (2,000 units, 1.25" x 18"), two-part epoxy with nozzles (150 units, 53 ounces, specifically Adhesive Technologies Ultrabond brand with no acceptable alternates), curing compound in 5-gallon pails (5 units), and metal crimp dowel caps (200 units, 1.25"). All materials must conform to MDOT 2012 Standard Specifications for Construction and be delivered within 10 business days of order receipt to the MDOT-Kalamazoo Garage at 5673 West Main, Kalamazoo, Michigan 49009. Contractors must establish a quality assurance program, maintain a toll-free customer service line staffed from 8 a.m. to 4 p.m. EST, provide technical support with issue resolution within 30 minutes or on-site service within 4 hours if unresolved, and warrant that materials remain useable for a minimum of 60 days on the jobsite. Pricing must be firm for the contract term with any adjustments requiring written request supported by documented cost changes subject to 30-day review periods. The critical dates include a vendor questions deadline of 3:00 p.m. Eastern on May 4, 2018, with answers posted by May 8, 2018, and a proposal submission deadline of 3:00 p.m. Eastern on May 14, 2018, with an anticipated contract begin date of May 21, 2018. Evaluation criteria include fair market value, prior performance, economic impact to Michigan including principal place of performance and Michigan employment, total cost of ownership, and qualified disabled veteran status under MCL 18.1261(8).

The RFP does not specify set-aside designations or restrictions limiting responses to particular organization types, though the State reserves consideration of qualified disabled veteran status as an evaluation criterion. No incumbent vendor or current contractor is identified in the procurement documents. Bidders must submit all proposals electronically through www.michigan.gov/SIGMAVSS in modifiable formats (Microsoft Word, Excel, or Google Docs/Sheets), with pricing proposals submitted separately from other documents, and must accept the Standard Contract Terms as presented or submit proposed changes with track changes and explanations. The contract will include an administrative fee of 1% on all payments, require $1,000,000 commercial general liability insurance coverage, impose liquidated damages of $5,000 plus $100 per day for late or improper completion, and provide for payment through purchase orders via EFT transfer with invoices due within 45 days of State receipt. The procurement documents do not specify an award value or budget range, and the State is not obligated to accept the lowest price and may conduct facility visits, oral presentations, interviews, and reference checks during evaluation. Contracts exceeding $500,000 require State Administrative Board approval.