Concrete pads & sleeves

The Kissimmee Utility Authority (KUA) in Florida issued Annual Requirement Invitation to Bid AR #18-012-CV for the purchase of pre-cast concrete pads and sleeves used for electrical utility equipment on a fixed-price basis. The procurement sought qualified bidders to supply ten distinct types of concrete pads and sleeves with estimated annual quantities ranging from one to 220 units per item type across a three-year initial contract period, with potential for two additional one-year renewal periods at KUA's discretion. Successful bidders were required to guarantee delivery within ten business days or less, bid on at least 90 percent of each lot to be considered responsive, and provide firm fixed prices for all three years covering all costs including transportation, labor, and equipment, delivered FOB Kissimmee, Florida. Required qualifications included active engagement in the concrete pad and sleeve business with a minimum two-year performance record, submission of at least four references, and compliance with OSHA and ANSI standards and original equipment manufacturer specifications. The bid submission deadline was April 17, 2018, by 2:00 p.m. EST, with bid opening at KUA's Finance Conference Room in Kissimmee, Florida; no pre-bid conference or mandatory site visit was required. The evaluation criteria focused on selecting the lowest responsive and responsible bidder, with KUA reserving the right to split awards among multiple bidders and adjust quantities during the contract term. Successful bidders were required to provide a one-year warranty against defective workmanship and materials with replacement of defective products within ten business days at no additional cost, maintain an annual performance bond of $150,000, and carry comprehensive insurance including general liability, automobile liability, workers' compensation, and umbrella coverage with KUA named as additional insured.

The procurement documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting responses to particular organization types. Oldcastle Precast, Inc. was identified as the apparent successful bidder in the Notice of Intent to Award posted on May 16, 2018, and Old Castle Precast Inc. was the sole or primary bidder recorded at the April 17, 2018, bid opening, as reflected in the bid tabulation documents. The procurement contemplated potential additions or deletions to specified items during the contract term as dictated by KUA's service protocols. While specific award values are not detailed in the available documentation, the solicitation's scope encompassed multiple item types with varying annual quantities, suggesting a material-based contract with variable annual expenditures depending on operational needs. The award remained subject to final Board approval and did not constitute formation of a binding contract until full execution of an agreement with terms acceptable to KUA. Any person adversely affected by the award decision was permitted to file a written protest with the Vice President of Finance and Risk Management within seventy-two hours, excluding weekends and legal holidays.