Concrete Maintenance D4 - State

The Commonwealth of Kentucky Transportation Cabinet, Department of Highways is soliciting bids through a Request for Bid (RFB) for a master agreement contract to provide concrete maintenance services in District 4, encompassing eleven counties including Harrison County and surrounding jurisdictions. The procurement covers labor, materials, equipment, tools, and services necessary for curb and gutter construction, header curb installation, stamped concrete work, and concrete sidewalk construction in accordance with Kentucky Transportation Cabinet Department of Highways Standard Specifications and Standard Drawings. Specific deliverables include mobilization (4 lump sum payments), curb and gutter work (3,500 linear feet), header curb installation (225 linear feet), textured concrete with integral color in multiple depths (550, 250, and 250 square yards), textured concrete with stencil and surface-applied color in equivalent depths, concrete sidewalk construction (2,000 square yards), and detectable warnings (40 square feet). Vendors must be prequalified with a Certificate of Eligibility for work item B-Portland Cement Concrete Paving in accordance with KRS Section 176.140 prior to bid closing and must maintain this prequalification throughout the contract term. All bidders must be registered in the Commonwealth eProcurement System at least 24-48 hours before submission, and electronic bid submission through the Kentucky Vendor Self Service site is required by March 20, 2025, at 1:30 p.m. Eastern Time, with a tentative award date of March 17, 2025. The evaluation will be based on best value using a ranking approach with price weighted at 95 points and response time at 5 points, with the lowest-priced compliant bidder receiving maximum points.

Reciprocal preferences apply to Kentucky resident bidders, and additional preferences are available for qualified bidders including Kentucky Correctional Industries (20 percent preference) and other qualified nonprofit entities (15 percent preference) as defined in 200 KAR 5:410. Vendors must maintain Contractor's General Liability Insurance with $1,000,000 per occurrence limits and Kentucky worker's compensation insurance, with certificates provided within ten days of notice of intent to award, and the Kentucky Transportation Cabinet Division of Purchases must be listed as certificate holder and additional insured. Pricing shall be established on a unit cost basis with firm prices for the first twelve months, after which price increases may be requested with justification based on industry-wide changes and are subject to Division of Purchases approval, while price decreases must be reflected immediately. The initial contract period begins upon award and expires March 31, 2026, with four optional one-year renewal periods available subject to written approval by both vendor and the Division of Purchases. All materials are F.O.B. Destination Freight Prepaid and Allowed, and delivery penalties of $1,000 per day apply for failure to meet contracted delivery dates, with work completion penalties assessed at one percent per day of the invoice for each day completion exceeds the contracted due date. No specific award value or budget range is disclosed in the solicitation documents, and no incumbent vendor information is provided.