Concession Operations - City of Laredo Parks and Leisure Department

The City of Laredo Parks and Leisure Department is requesting proposals for concession operations at the Buena Vista Sports Complex, with proposals due September 16, 2026 at 5:00 p.m. (CT) and a non-mandatory pre-bid meeting and site visit scheduled for September 9, 2026 at 2:00 p.m. (CT). A 5% local-vendor preference under City Ordinance 2018-O-175 applies to vendors maintaining a local business address.

The concessionaire shall provide food and beverage services accommodating fluctuating attendance, extended operating hours, and high-volume demands associated with athletic tournaments and youth league play at the complex. The scope requires full compliance with City of Laredo policies, local, state, and federal laws, and Parks and Recreation Department ordinances. Proposers must submit an audited financial statement or CPA-prepared statement from the most recent full year of operation, a proposed annual operating budget for year one including monthly fees or profit-sharing arrangements, a sample menu with pricing, and at least three references with firsthand concession operations experience. The City seeks a collaborative revenue-sharing model whereby the concessionaire remits a defined percentage of gross sales to the City; the financial proposal carries 25 of 100 evaluation points.

The successful bidder must maintain Commercial General Liability insurance of at least $1 million per occurrence and $2 million general aggregate, Workers Compensation insurance at statutory limits, and Commercial Automobile Liability insurance of $1 million per occurrence. The contract term is five years beginning from the effective date, with an option to extend for one additional three-year period upon mutual agreement and City Council approval.

Evaluation is best-value across six criteria: tournament and seasonal operations experience (35 points), financial proposal and revenue to the City (25 points), operational plan and staffing (15 points), menu quality and pricing (10 points), references and past performance (10 points), and proposal completeness and quality (5 points). Questions are due September 10, 2026 at 3:00 p.m. (CT). The City reserves the right to negotiate elements of the proposal, reject any or all proposals, and select two vendors if deemed appropriate.