Computers, related equipment/accessories, purchase & delivery

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB #F19-005/ZG) for the purchase and delivery of computers, related equipment, and accessories under a federally funded term contract. The solicitation sought pricing for seven categories of items across a five-year contract period: 75 tower computers, 75 laptop computers, 75 notebook computers, vehicle cradles in eight configurations (15 units each), 38 uninterruptible power supply units, 86 22-inch LED monitors, and 100 HDMI cables. Awards were to be made on an item-by-item basis to the lowest responsive, responsible bidder, with an initial twelve-month contract term followed by four optional twelve-month renewal periods subject to mutual written agreement and appropriation of funds. The bid submission deadline was December 13, 2018, at 4:00 p.m. local time, with responses directed to Zulma Gasca at the Palm Beach County Purchasing Department. Pricing was required to be firm and fixed for the initial term and all renewal periods, with unit prices valid for ninety days from bid submission. Delivery was required within ten business days for stock items and thirty business days for non-stock items on an F.O.B. destination basis. The County reserved the right to reject bids resulting in awards less than $1,000 or creating operational complexity.

This procurement was funded by federal dollars through the U.S. Department of Transportation Federal Transit Administration under Master Grant Agreement FTA MA (23) dated October 1, 2016, requiring bidder compliance with FTA Circular 4220.1F, debarment and suspension certification, anti-lobbying certifications for awards exceeding $100,000, civil rights provisions, and Disadvantaged Business Enterprise (DBE) participation goals established at fifteen percent on a race-neutral basis. Bidders were required to maintain Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. However, it should be noted that this solicitation was subsequently cancelled as indicated in the Notice of Cancellation document posted on the same date, December 13, 2018, effectively terminating the competitive bidding process and precluding any procurement under this solicitation.