Computer Tapes

The State of Maine Division of Purchases is requesting bids for computer tapes, with bids due January 11, 2008. In-state bidders and those offering commodities produced or manufactured in Maine receive tie-bid preference.

Bidders must submit separate unit prices for each item using prescribed forms or electronic media, with sealed bids or electronic responses required to reach the Division of Purchases office in Augusta prior to the closing date and time. Awards will be made to the lowest responsible bidder based on best value considerations, including quality, conformity with specifications, delivery dates, and ultimate cost to the state. Contractors must furnish items exactly as specified on the Purchase Order; deviations may result in rejection. All transportation charges, including freight and express costs, must be prepaid by the contractor unless otherwise specified.

Pricing submissions must exclude Federal and Maine State sales and use taxes, as the state is tax-exempt. Bidders must specify terms and cash discounts; discounts under 20 days are not considered in contract awards due to standard accounting procedures, and bids with terms of "less than 25 net" will not be considered unless deemed in the state's best interest. The state reserves the right to reject any or all bids, waive formalities or technicalities, and increase or decrease quantities by up to 10% unless otherwise stated. Manufacturers, importers, suppliers, or distributors of hazardous chemicals must provide current material safety data sheets as required by Maine's Chemical Substance Identification Law.