Computer Room Infrastructure Materials

The California Department of Technology (CDT) issued Invitation for Bid (IFB) 25-0206162 to procure computer room infrastructure materials supporting layer one infrastructure for data, voice, and video cabling across multiple IT environments including facilities, Windows servers, Unix systems, and mainframes. The procurement encompasses a comprehensive range of materials including cabinets and racks, power distribution units, power cords, cable management accessories, fiber optic trunks (OM4 and OS2 single-mode fiber systems), patch cords (Category 6A UTP), fiber adapters, cleaning supplies, labels, and protective equipment as detailed in the cost worksheet in Exhibit B-1. Bidders must demonstrate a minimum of three years of experience selling similar products to the State of California and possess a current business license from the California Secretary of State. The procurement operates as a materials order process where the State issues purchase orders for needed items from an established pricing schedule with no obligation to purchase the full contract amount; all freight and shipping costs must be included in unit prices with no separate freight charges permitted. Bidders must comply with criminal background investigation requirements for employees with access to sensitive information and data center operations, federal tax information safeguarding standards (IRS Publication 1075), and California civil rights laws. The bid submission deadline is April 24, 2026, at 3:00 PM Pacific Time, with notification of intent to award scheduled for April 27, 2026. The resulting contract will be for one year with two additional one-year renewal options at the State's sole discretion, and the State will pay upon receipt of correct invoices after delivery and acceptance of materials.

The procurement includes preference programs for Disabled Veteran Business Enterprises (DVBE) offering three to five percent incentives, small business preferences of five percent, and Target Area Contract Preference Act (TACPA) considerations. The Q&A document clarifies that equal or substitute parts will not be accepted; only the specified parts listed in the bid are required to ensure proper compatibility and operational functionality across the diverse infrastructure systems. No incumbent vendor information, funding sources, or award value ranges are disclosed in the available solicitation documents. Bidders must submit responses electronically to the identified Procurement Official, and the State reserves the right to reject any or all bids and modify or cancel the procurement at its discretion.