Comprehensive Plan

The Town of Clayton, North Carolina is requesting proposals for a comprehensive plan update under RFP 700-2027-PLANNING-03, with proposals due October 2, 2026. The plan must address the town's 333% population growth since 2000 and direct development across greenfield expansion, infill opportunities, fiscal vibrancy, environmental sensitivity, and resilience to acute weather events.

Proposers must demonstrate relevant experience completing at least three similar comprehensive land use plans within the last seven years for municipalities experiencing rapid growth in metropolitan areas. The scope encompasses project scheduling, existing-conditions evaluation, plan branding aligned with the "Clayton Patchwork" mural concept, review of prior town and partner plans, robust community engagement implementation, comprehensive plan drafting with extensive GIS mapping capabilities, and facilitation of final approval through Planning Board recommendation and Town Council adoption.

The cost proposal carries 10 of 100 evaluation points and must include detailed task and deliverable breakdowns, hourly rates by team member, estimated hours per member, anticipated travel or reimbursable expenses for in-person attendance, and a total not-to-exceed amount. Proposals must not exceed 30 pages and must be submitted via email in PDF format.

The project commences November 30, 2026 and concludes December 31, 2028, with monthly status meetings beginning December 10, 2026 and billing processed on the last workday of each month. The evaluation committee will review proposals October 5–16, 2026, with potential virtual interviews October 19–30, 2026, and contract finalization anticipated by November 20, 2026. All proposals and documentation become the property of the Town upon receipt and are subject to North Carolina public records laws except where properly designated as trade secrets. The Town reserves the right to reject any or all proposals and to use submitted ideas regardless of selection outcome.