Compliance and business office efficiency assessment and consultation services

The State of Wyoming Department of Administration and Information, General Services Division is requesting proposals for compliance and business office efficiency assessment and consultation services on behalf of the Wyoming Department of Health Behavioral Health Division, with proposals due September 18, 2026 at 2:00 p.m. Mountain Time through the Public Purchase online bidding system.

The scope covers comprehensive fiscal assessment and consulting for the Wyoming Life Resource Center, a dual-licensed Intermediate Care Facility for Individuals with Intellectual Disabilities and Skilled Nursing Facility. Work includes reviewing fiscal policies and procedures, refining billing capabilities across Medicare Part A, Medicaid, private insurance, and state appropriation funding streams, transitioning from manual to automated workflows, and delivering staff training. Required deliverables are a Fiscal Gap Analysis Report, updated Policy and Procedure Manual, Fiscal Excellence Roadmap, and Software Privacy and Security Compliance Package (if applicable). Proposers must demonstrate extensive knowledge of CMS regulations, experience with billing cycle optimization, expertise in policy development, and proficiency in change management. Three corporate references and two references for each proposed staff member completed within the past three years are required.

Pricing must be submitted as an all-inclusive fixed price structured by deliverables; time-and-materials and flat hourly rate proposals are prohibited. Payment is contingent upon written Agency acceptance of completed deliverables. The contract term begins in November 2026 and may be extended up to five years with mutual approval.

Evaluation allocates 900 of 1,000 points to technical factors: proposer background and experience (200 points), staffing and project organization (150 points), project work plan (300 points), approach to contract performance (200 points), and value-added services (50 points). Cost analysis accounts for 100 points. Questions are due September 4, 2026. The successful proposer must comply with Wyoming Attorney General guidelines, maintain insurance policies with waiver of subrogation, and execute a Business Associate Agreement for protection of Personally Identifiable Information and Protected Health Information.