Complete Chain Wheel Assembly and Helmet

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued a Request for Bid (RFB) on April 30, 2020, on behalf of the Division of Equipment to establish a master agreement contract for Complete Chain Wheel Assembly and Helmet products. The procurement seeks 50 units of P/N 0925-AL Complete Chain Wheel Assembly (Left-Red, 190mm, driver side, with 10 links), 50 units of P/N 0925-AR Complete Chain Wheel Assembly (Right-Blue, 190mm, passenger side, with 10 links), and 15 units of P/N 0926-A Helmet for On-Spot Tire Chains. The evaluation will utilize a best value ranking approach allocating 95 points to price (with the lowest price receiving maximum points) and 5 points to delivery time (with the best delivery time receiving maximum points). Critical deadlines include May 6, 2020 at 3:30 PM Eastern Time for written questions, with Commonwealth responses provided by May 7, 2020 at 7:00 PM, a bid closing date of May 14, 2020 at 10:00 AM Eastern Time, and a tentative award date of May 20, 2020. Bids must be submitted electronically to KYTC.Bids@ky.gov or mailed via US Postal Service, UPS, or FedEx in sealed cover, with hand delivery and fax submissions prohibited. The resulting master agreement will be effective upon award and expire on May 31, 2021, with options to renew for four additional one-year periods by mutual written agreement. Vendors must guarantee delivery within a specified number of calendar days after receipt of a Delivery Order, with one percent per day deducted from invoices for late deliveries unless delays result from factors beyond the vendor's control.

The solicitation specifies that only On Spot Tire Chains products will be accepted for the assemblies and helmet, establishing a product-specific requirement that effectively restricts vendor eligibility to manufacturers or authorized distributors of that product line. Pricing must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor responsible for all shipping costs and freight claims. The quantities listed in the procurement are estimates only, and the Commonwealth is obligated to purchase only what is needed during the contract term, meaning actual award values are contingent upon future demand. Vendors must submit a signed face of solicitation, completed bid information, and all required affidavits as part of their proposal. The document does not identify any incumbent vendors, set-aside designations for disadvantaged enterprises, or specific budget ranges, indicating this is an open competition based on the stated evaluation criteria.