Compensation Market Assessment RFP (2027017-HR-P)

The City of Harrisonburg, Virginia is requesting proposals for a three-year compensation market assessment consulting engagement under RFP 2027017-HR-P, with proposals due September 11, 2026 at 3:00 p.m. and questions due September 2, 2026 at 12:00 p.m.

The scope requires annual benchmark market assessments of approximately 90 job classifications (one-third of the City's approximately 270 total classifications per year) against 16 identified peer organizations, including municipalities, higher-education institutions, and public/private sector databases. The public safety salary schedule will be reviewed biennially due to market volatility. The selected contractor must deliver detailed reports analyzing survey results, compensation recommendations addressing pay compression issues, financial impact analyses, and formal presentations to City staff. Recommendations must be timed to align with the City's annual budget preparation cycle with specific due dates to be discussed.

Evaluation is weighted as follows: Methodology (40 points), Qualifications and Experience (35 points), Overall Proposal Strength (15 points), and Price (10 points), for a total of 100 points. The City will negotiate with two or more qualified offerors following evaluation and will select the proposal offering best value.

The initial project is anticipated to begin within 60 days of contract award and be completed within six months. The contract term is three years with potential extension up to five years for related services at the City's discretion. Payment terms are net 30 days based on milestone achievements. Submissions must include completed City forms, current resumes for assigned personnel, three professional references with contact information, and a terminated reference from the past three years. General Liability insurance of $1 million combined single limits with $2 million aggregate is mandated, along with workers' compensation and automobile liability coverage of at least $1 million. No bid security is required. No pre-proposal meeting will be held. Proposals must be submitted through the eVA platform.