Community Center

The City of Fair Oaks Ranch, Texas is seeking proposals for the construction of a new 5,331 square foot Community Center located at 7286 Dietz Elkhorn. This Request for Proposals (RFP) encompasses a comprehensive construction project that involves demolishing an existing building and constructing a new facility designed to host various municipal and community functions, including City Council meetings, Commission/Board/Committee meetings, HOA meetings, townhalls, elections, and private events. The project evaluation will be based on multiple criteria, with Company Experience weighted at 20 points, Project Team and Subcontractor Experience at 15 points, Project Approach at 15 points, and Price at 50 points. Potential contractors must submit proposals by 2:00 PM CST on April 1, 2025, with a non-mandatory pre-bid conference scheduled for March 10, 2025 at 10:30 AM. Interested parties must submit questions by March 20, 2025 at 5:00 PM, and the total project timeline is set at 400 calendar days from the Notice to Proceed.

The RFP includes five deductive alternates that contractors can consider, such as sealed concrete flooring, removal of movable partitions, and alternative roofing and exterior finishes. Bidders are required to provide a 5% bid bond and payment/performance bonds for 100% of the project cost. Liquidated damages are structured progressively, starting at $350 per day for the first 30 days, increasing to $400 per day for days 31-60, and $500 per day beyond 90 days of delay. The estimated project budget is $2,400,000, which provides a clear financial framework for potential contractors. While the RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises, contractors should carefully review all documentation for potential qualification requirements or preferences. The project represents a significant infrastructure investment for Kimble County, focusing on creating a multipurpose community space that will serve various municipal and community needs.