Comms - Public Safety Building UPS Maintenance

Escambia County is seeking quotes for a comprehensive Uninterruptible Power Supply (UPS) System Preventative Maintenance and Repair contract for the Public Safety Building located at 213 Palafox Place in Pensacola, Florida. The Request for Quote (RFQ) #Comms 2026-8 specifically targets maintenance of two Liebert UPS systems and five Static Transfer Switches (STS), with requirements for full coverage over a one-year period. Qualified vendors must be authorized Liebert service providers and demonstrate capability to provide emergency service 7x24x365 with a maximum four-hour response time. The maintenance scope includes detailed comprehensive inspections involving visual assessments, operational checkouts, calibrations, and written reporting of UPS systems, static transfer switches, and battery systems. Key submission requirements include proof of Sunbiz registration, a W-9 form, and documentation of authorized Liebert service provider status. The procurement timeline indicates questions are due by September 22, 2025, at 12:00 pm, with quote submissions required through the OpenGov Procurement electronic platform by September 23, 2025, at 8:00 am.

The contract does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The pricing structure includes a preventative maintenance line item and a material markup percentage, with vendors expected to incorporate all maintenance costs into their unit pricing. Vendors must provide a certificate of insurance listing Escambia County as an additional insured, adhering to the county's standard insurance requirements, which mandate minimum coverage limits and specific insurer ratings. While specific budget ranges are not detailed, the contract involves maintenance of two Liebert s610 SMS UPS units with ENERSYS batteries, featuring 40 battery jars with 6 cells per jar and multiple Static Transfer Switch units. The technical specifications suggest a precise, infrastructure-focused maintenance opportunity for critical public safety power systems. Interested vendors must demonstrate technical expertise in Liebert power product lines and the ability to comprehensively maintain complex uninterruptible power supply infrastructure.