Commissiong Agent Services for HVAC Replacement at ODVA Building

The Oregon Department of Veterans Affairs (ODVA) is seeking a Commissioning Agent for an HVAC replacement project at their downtown Salem office building located in Marion County. This Request for Quotation (RFQ) solicits professional services to commission recently replaced and upcoming HVAC equipment, including a chiller, cooling tower, cooling coil, pumps, piping, and an upcoming boiler replacement. The primary deliverables include developing a comprehensive commissioning plan, conducting installation verification, performing functional performance testing, resolving any identified deficiencies, generating a final commissioning report, and executing seasonal testing. The commissioning agent will be responsible for ensuring the integration and functionality of new equipment with the existing pneumatic control systems. Quotes are due by August 23, 2024, at 2:00 PM PST, with the majority of commissioning work expected to be completed by October 31, 2024, and potential seasonal testing extending into 2025. ODVA will evaluate submissions based on best value, with contractors required to submit detailed hourly rates and fee breakdowns per project phase. The procurement is classified as an Intermediate Procurement under Oregon administrative rules.

No specific set-aside designations or restrictions on respondent types are explicitly mentioned in the provided documentation. The RFQ requires the selected contractor to maintain specified insurance coverages, which will be a critical component of qualification. While no incumbent vendors are identified, the project involves integrating new HVAC equipment with existing pneumatic control infrastructure within the ODVA building. ODVA will provide facility access during business hours to facilitate the commissioning process. Although a specific award value or budget range is not disclosed, the scope suggests a moderate-sized technical services contract focused on comprehensive HVAC system commissioning. The contractor will need to demonstrate technical expertise in HVAC systems, commissioning protocols, and the ability to thoroughly document and verify system performance across cooling and heating infrastructure.