Commercial Fitness Equipment

The City of Pasadena is soliciting quotes for a commercial fitness equipment procurement project targeting the Villa Parke fitness center, specifically seeking (2) commercial grade treadmills and (1) commercial grade elliptical machine. The procurement requires vendors to submit comprehensive proposals that include detailed pricing, equipment features, specifications, and full manufacturer's warranties. All units must be new and the pricing must encompass delivery, installation, and complete setup. Evaluation will be based on the lowest Grand Total Price, with contract award made to responsive and responsible bidders. Key submission dates include a question submission deadline of May 15, 2023, and a proposal submission deadline of May 22, 2023 at 5:00 pm, with the contract scheduled to start May 26, 2023, and conclude June 30, 2023. Equipment must meet specific commercial grade specifications, including motor power requirements, speed ranges, incline levels, and console features such as LCD display and Bluetooth connectivity. Vendors are required to submit proposals electronically through the City's eProcurement Portal and provide comprehensive warranty details covering frame, motor, deck, parts, and labor.

The solicitation encourages participation from diverse vendors, with optional forms requesting information about workforce demographics and equal opportunity employment practices. Vendors must certify non-discrimination and demonstrate compliance with equal employment opportunity provisions. The City allows for potential preference for small or micro businesses certified by the California Department of General Services. Insurance requirements are substantial, mandating Commercial General Liability coverage of $2,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation insurance with Statutory Limits. Vendors must provide a Unique Entity Identifier (UEI) from SAM.gov, with warnings that failure to submit this identifier may render the bid non-responsive. While a specific budget range is not explicitly stated, the comprehensive insurance and equipment specifications suggest a potentially significant contract value. Additional requirements include potential need for a Pasadena business license and adherence to the City's living wage ordinance, indicating a commitment to local economic considerations in the procurement process.