Commercial Electrical Supplies REBID

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, is issuing a Request for Bid (RFB 605 2600000480) to establish master agreements for commercial electrical supplies. The procurement encompasses 83 line items covering a comprehensive range of electrical products including circuit breakers from multiple manufacturers (Siemens, Cutler Hammer, Square D, Eaton, and GE) in various amperage ratings, three-phase breakers and contactors, commercial-grade panelboards, fiberglass struts and fittings, transformers, NEMA-rated disconnects in raintight enclosures, conduit (PVC and rigid) in multiple sizes, and MC cable. Vendors must submit firm pricing for all line items along with a discount percentage off manufacturer's suggested retail price for unlisted items. The evaluation will employ a best-value ranking approach weighted at 75 percent for pricing and 25 percent for the discount percentage off MSRP. Critical deadlines include written questions due by March 27, 2026, responses posted by March 31, 2026, and electronic bid submissions required by April 8, 2026, at 1:30 PM Eastern Time through the Kentucky Vendor Self Service portal. The tentative award date is April 13, 2026, with the initial contract period beginning upon award and expiring March 31, 2027, followed by four optional one-year renewal periods and a potential 90-day extension.

Bidders must meet specific operational and location requirements to be considered responsive. Vendors must maintain a brick-and-mortar store location within 50 miles of Frankfort, Kentucky, and provide multiple ordering methods including telephone, email, walk-in purchases, and internet/web orders available between 7:00 AM and 7:00 PM Monday through Saturday, with emergency 24/7 toll-free service. Delivery requirements mandate in-stock item delivery within one hour for locations within five miles and within three hours for locations beyond five miles. Vendors must carry Commercial General Liability Insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 per occurrence if company vehicles are used for delivery. Prices are firm for the first twelve months with any increases thereafter requiring written justification based on industry-wide changes. The KYTC reserves the right to award multiple contracts and potentially extend the agreement to other state agencies and political subdivisions with vendor consent. No specific set-aside designations or incumbent contractors are identified in the procurement documents, and no explicit budget range is provided; however, the contract value will be determined by the aggregate pricing of all 83 line items submitted by the winning bidder(s).