Combi Oven/Steamers - Request for Quote

The Colorado Department of Corrections issued a Request for Quote solicitation for the Four Mile Correctional Center in Canon City, Colorado, seeking the provision and installation of two Convotherm Model C4 ET 6.20GB combi oven/steamers with steam generators to replace existing Vulcan ovens. The equipment specifications require natural gas models with capacity for seven 18" x 26" full-size sheet pans or fourteen 12" x 20" x 1" hotel pans, featuring 9" easyTouch control panels with 20 cooking stages each and 399 recipe storage capabilities. Required inclusions are a Claris water treatment system, 6" high stacking kit on casters, lockable control cover, ConvoClean hands-free auto clean system, and high altitude adjustment for elevations above 5,000 feet. Quoted prices must include inside delivery, installation by qualified technicians, connection to utilities, and service start-up checks. The bid deadline was March 2, 2017 at 2:00 PM Mountain Time, with submissions directed to stephanie.diggs@state.co.us or faxed to 719-269-4064. Award criteria included cost, projected delivery date and availability, quality and safety considerations, anticipated life-cycle costs including energy usage and maintenance, bidder qualifications and experience, past performance, and proposed operator training. Bidders could propose competitive equals with equivalent products provided product information demonstrated equivalency to the specified Convotherm model.

Prospective bidders were required to be registered on the Colorado Vendor Self Service website prior to submission and must provide proof of adequate insurance coverage including General Liability of at least $1,000,000 per occurrence and Workers Compensation as required by law prior to receiving a purchase order. Preference consideration was available for contractors certified as Service Disabled Veteran Owned Small Businesses based in Colorado. The solicitation designated FOB-Destination delivery terms to the Four Mile Correctional Center at 57500 East Highway 50 & Evans Road, Canon City, Colorado 81212. Payment terms were assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified, and the equipment carried a warranty of two years on parts and one year on labor. No specific budget range or award value was disclosed in the solicitation documentation. No incumbent vendors or existing infrastructure integration requirements were identified.