Color and Specialty Paper - NHPS

The New Haven Public Schools is soliciting bids on color and specialty paper supplies under Invitation to Bid 2026-ITB-358, with proposals due June 17, 2026 at 5:00 PM through the City's OpenGov eProcurement portal — note that the posted due date of June 17, 2026 has already passed as of the current date. A local preference applies to vendors with principal places of business in New Haven, who must submit proof such as real estate tax bills, long-term leases, or personal property tax payments.

The scope includes offset paper in various weights and sizes, specialty papers (cotton bond, linen cover stock), carbonless forms, envelopes, cartons, large-format vinyl substrates, latex ink cartridges, and presentation media. Estimated quantities range from 2 cartridges to 500 cartons per line item based on historical usage; the New Haven Public Schools will pay only for quantities actually ordered and delivered. All merchandise must be delivered to Wilbur Cross High School, 181 Mitchell Drive, New Haven, Connecticut, Monday through Friday between 7:30 a.m. and 12:30 p.m., within five working days of order request. Skids must contain identical paper types; no mixed skids are permitted. Bid prices must remain valid for 12 months from July 1, 2026, with all invoices dated July 1, 2026 or later. The contract term is one year with two optional one-year renewal periods at the City's sole discretion.

The contract includes General Liability ($1 million each occurrence, $2 million combined aggregate), Auto Liability ($1 million combined single limit), and Excess/Umbrella Liability ($1 million each occurrence and combined aggregate) insurance requirements, with the City named as additional insured. If the contract total exceeds $100,000, the City of New Haven Living Wage Ordinance applies. Bidders must submit a Current Workforce Certificate, notarized Disclosure and Certification Affidavit, Non-Collusion Affidavit, Certificate of Non-Arrearage, and three professional references. The Question and Clarification Deadline was June 10, 2026 at 3:00 PM. Unit prices control contract awards, and the City reserves the right to award separate items to separate bidders and to reject all proposals or cancel the solicitation.