Collection of Used Oil, Filters, Antifreeze, Fuel

Sarasota County's Solid Waste Department is seeking a qualified contractor to collect and dispose/recycle hazardous waste materials through an Invitation For Quotes (IFQ) #252721MKM. The procurement specifically targets collection services for used oil, used oil filters, antifreeze, fuel (gasoline), and petroleum contaminated absorbents from county-run Hazardous Waste Chemical Collection Facilities. Contractors must possess EPA certifications including Used Oil Transporter, Used Oil Processor, and Used Oil Filter Transporter credentials, and provide two verifiable references demonstrating relevant experience within the past seven years. The solicitation covers seven specific collection sites across Sarasota, Venice, and Nokomis, with varying annual disposal quantities ranging from 1,000 to 18,000 gallons. The contract term is anticipated to be three years with potential for two one-year renewals, and the procurement requires comprehensive services including collection, emergency pickup, vacuum truck services, and material sampling and analysis. The quote submission deadline is May 7, 2025, with quotes not to exceed $150,000 per project or contract year.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain robust insurance coverage, including Workers' Compensation, Commercial General Liability (minimum $1,000,000 per occurrence), Business Automobile Liability, and Pollution Liability (minimum $1,000,000 per claim). Response time requirements are stringent, with standard services mandating a verbal response within 24 hours and emergency services requiring a response within one hour and on-site personnel within four hours. Invoicing will be based on actual time spent on job sites, with all trip charges, mileage, and vehicle charges included in the hourly rate. The county reserves the right to cancel and re-solicit if no responsive quotes are received. While no incumbent vendors are identified, the solicitation suggests an established infrastructure of seven collection sites with existing above-ground tanks ranging from 250 to 500 gallons. The potential award value is capped at $150,000 annually, providing a clear budgetary framework for potential contractors.