Collection & Disposal of Commercial Solid Waste & Recycling

The City of Seguin, Texas is requesting sealed proposals for collection and disposal of commercial solid waste and recycling services within city limits under RFP AF-2026-57, with proposals due August 11, 2026 at 3:00 p.m. and a pre-proposal conference on July 29, 2026 at 1:30 p.m. at Seguin City Hall. The City reserves the right to award contracts to one or more vendors.

The scope covers approximately 540 commercial solid waste accounts, predominantly containerized, including collection and disposal services, roll-off services, and recycling services. Vendors must submit technical proposals addressing qualifications, municipal references from the past ten years and current, equipment lists, banking and credit references, litigation and regulatory compliance history, and financial capability evidence. Cost proposals must use provided forms and specify pricing by container size, frequency, and service type.

The contract term is five years beginning January 1, 2027, with an option to extend for three additional two-year periods, not to exceed a combined total of 11 years. Upon award, the successful vendor must provide proof of required insurance coverage before contract approval. The vendor is required to pay a five percent franchise fee and three percent municipal administrative fee based on gross collected revenues, calculated quarterly. Rate adjustments are permitted annually based on the Consumer Price Index for Urban Wage Earners and Clerical Workers (90 percent weighting) and gasoline index (10 percent weighting).

Evaluation criteria and weightings are quality of service and performance record (20 percent), availability of resources and equipment (20 percent), fees and cancellation policies (20 percent), safety and environmental record (10 percent), company stability and financial capacity (10 percent), experience (10 percent), and local presence (10 percent). Vendors must submit a $20,000 proposal security in the form of a certified check, cashier's check, or surety bond. Written questions are due July 31, 2026 at 5:00 p.m. CST. Hazardous waste collection is not included in this contract.