Cold Weather Apparel for Criminal Justice Training (DOCJT)

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Criminal Justice Training (DOCJT), issued Request for Bid 758 2600000176 to procure cold weather apparel for instructors teaching outdoor courses year-round. The solicitation encompasses eight line items of KUIU brand equipment in verde and olive colors, including HD Mud Boots (8 units), Kenai Beanies (10 units), Kutana Gale Force Hooded Jackets (8 units), Kutana Gale Force Pants (8 units), Northridge Rain Jackets (10 units), Northridge Rain Pants (10 units), Yukon PRO Gloves (10 units), and Women's Guide PRO Hooded Jackets (3 units). All items must be shipped to the Department of Criminal Justice Training at 4449 Kit Carson Drive, Richmond, Kentucky 40475. The contract will be awarded on a "Group All" basis, requiring vendors to bid all line items or face rejection as non-responsive. Evaluation will utilize a best value approach with 95 points allocated to pricing and 5 points to delivery time, with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally; delivery performance is measured in working days with one percent deducted from invoices per day for late delivery. Written vendor questions were due by October 24, 2025, with Commonwealth responses issued by October 27, 2025. The original closing date of November 3, 2025, was extended to November 5, 2025, at 1:30 PM Eastern Time through Addendum #1. All pricing must be submitted electronically through the eProcurement system on an F.O.B. Destination Freight Prepaid and Allowed basis, excluding federal excise tax and Kentucky sales and use tax, and proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive preference points equal to 15 to 20 percent of maximum points awarded. Vendors must provide proof of Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate prior to award, with the Commonwealth listed as an additional insured; Automobile Liability Insurance is required if the vendor delivers items directly. Payment will be made within 30 working days of invoice receipt or goods acceptance in accordance with Kentucky Revised Statutes. No incumbent vendors or current contractors are identified in the solicitation documents. The solicitation contains no specified contract term, renewal options, or funding limitations beyond the Commonwealth's reservation to cancel if responses exceed available funds. No site visits or bidders' conferences are scheduled for this procurement.