Cold-Water Meters Procurement

The City of Pasadena's Water and Power Department (PWP) is seeking a responsible vendor to procure and deliver cold-water meters through a competitive solicitation. The procurement is structured across three potential award groups: Multi-Jet and Positive Displacement Type Meters (Group One), Compound and Turbine Type Meters (Group Two), and Ultrasonic Type Meters (Group Three). PWP anticipates purchasing approximately 1,500 water meters annually, with meter sizes ranging from 5/8-inch to 10-inch. Vendors are not required to bid on all groups but must submit pricing for all line items within their chosen group. The evaluation criteria for vendor selection include product performance (20%), experience and references (10%), product compatibility (25%), cost proposal (20%), product deliverability (15%), with additional preferences for local Pasadena businesses (5%) and small/micro-businesses (5%). The initial contract term is three years from execution, with potential for two optional one-year extensions subject to City Manager approval. Key dates include a deadline for questions on Thursday, June 6, 2024, and proposal submissions due by Thursday, June 20, 2024.

The solicitation includes several requirements and opportunities for diverse business participation, with forms specifically designed to encourage transparency and equal opportunity. Vendors must complete multiple disclosure documents, including a Conflict of Interest form, Disqualification Disclosure, and a Taxpayer Protection Amendment Disclosure that requires detailed information about organizational leadership and ownership. The procurement process appears to have provisions that may benefit local and small businesses, with explicit scoring preferences for Pasadena-based and small/micro-businesses. While specific budget ranges are not explicitly stated, the comprehensive technical evaluation suggests a significant procurement investment. Vendors must also provide a Unique Entity Identifier (UEI) from SAM.gov, with failure to do so potentially resulting in a non-responsive bid classification. Additional requirements include completing workforce utilization forms and demonstrating compliance with equal employment opportunity practices. The solicitation emphasizes not just product specifications, but also organizational integrity, local economic impact, and workforce diversity.