Cold mix solicitation 2025

The City of Portland, Oregon is requesting bids on cold mix asphalt under ITB 00002733, with proposals due April 21, 2026 at 5:00 p.m. local time via the BuySpeed procurement portal. The City may award to up to two lowest responsive and responsible bidders.

The scope covers cold mix asphalt supplied in bulk on a per-ton basis under two delivery options: contractor delivery to City locations with a minimum 10-ton order, or pickup by City personnel at the contractor's site with no minimum. Cold mix must meet AASHTO TP43-94 workability standards, achieve minimum 90 percent coating per AASHTO TP40-94, maintain one-year storage life, and be placeable in damp conditions without primer or special equipment. Bidders must furnish material safety data sheets, independent gradation analysis, third-party certifications, a Certificate of Authenticity per batch, and an Environmental Product Declaration if available. All goods must be new, sourced directly from authorized distributors. The City reserves the right to conduct random quality assurance testing up to four times annually at bidder expense as part of the unit price.

Pricing shall be quoted F.O.B. destination freight prepaid, inclusive of all transportation, handling, and delivery. Bid prices remain firm for 120 calendar days from opening and one year from award. The contract term is one year with annual renewal options at the City's discretion. Payment terms are Net 30 days via electronic funds transfer.

Contractors must carry commercial general liability of at least $2 million per occurrence, pollution liability of $3 million per occurrence and $5 million annual aggregate, automobile liability of $2 million per accident, and workers' compensation insurance as required by Oregon law. The contractor must execute the contract and provide insurance certificates within 20 days of award notification. No bid bond is required. Bid prices remain valid for 120 calendar days from bid opening.