Cohesity C2500 backup appliance hardware EOL refresh and C6045 renewal

The City of Pasadena Public Works and Water & Power Department is soliciting competitive bids for a Cohesity C2500 Backup Appliance Hardware End of Life (EOL) Refresh and C6045 Renewal project located in Los Angeles County, California. The procurement seeks a comprehensive technology infrastructure refresh involving the replacement of end-of-life backup servers supporting virtual servers and premises surveillance systems. Specific deliverables include onsite removal, installation, and testing of equipment and software, along with a 36-month Cohesity warranty, premium support maintenance, and a 36-month DataProtect Service Subscription for the C2500 backup appliance. The technical requirements include a four-node block with 144 TB secure erase HDD, necessary connectivity cables, and a 40-month renewal for the C6045 appliance used for surveillance recordings. Bids are due by 2:00 pm on Monday, August 21, 2023, through the City's eProcurement Portal, with an expected delivery timeframe of 90 days after receiving the purchase order. Potential bidders must complete various required forms, including a Relevant Experience Form demonstrating prior project experience, a Unique Entity ID form, and a Technical Questionnaire from the Department of Information Technology that assesses solution compatibility with existing infrastructure.

The solicitation emphasizes local hiring efforts and includes equal employment opportunity provisions, suggesting potential preferences for local or disadvantaged business enterprises. While specific set-aside designations are not explicitly detailed, the procurement documents indicate a commitment to promoting economic health and diverse vendor participation. The technical requirements suggest vendors must have sophisticated IT infrastructure expertise, particularly in backup server technologies and surveillance system integrations. No incumbent vendor is directly mentioned in the documentation. The total contract value is not explicitly stated, but the detailed pricing schedule allows for precise bidding, with line items for hardware refresh, support services, and subscriptions. The contract has a three-year initial term with no optional extension periods, and bidders must comply with various City requirements, including specific insurance and licensing provisions. Vendors will need to demonstrate technical competence, provide comprehensive project histories, and show capability in executing complex technology refresh and implementation projects.