Coagulation Basin Gate Actuator Project

The Western Virginia Water Authority is requesting sealed bids for the construction of the Coagulation Basin Gate Actuator Project, with bids due September 30, 2026 at 2:00 p.m. at the Authority's Engineering Services Office in Roanoke, Virginia. The project spans Portsmouth City and Roanoke City jurisdictions in Virginia.

The scope consists of provision and installation of approximately 8 electric actuators on existing influent and effluent sluice gates for the flocculation basins, plus all related appurtenances. Bids are submitted on a unit price basis for a single prime contract, with pricing required for: provision and installation of electric actuators (8 units), mobilization/bonds/insurance (lump sum), and record as-built drawings (lump sum). Bidders must demonstrate Virginia business authorization and appropriate state contractor licensing, and are required to conduct a site visit and examination during normal working hours.

The contract period requires substantial completion within 90 calendar days after commencement and final completion within 120 calendar days. Liquidated damages are assessed at $750 per day for delays in achieving substantial completion and $500 per day for delays in final completion. Bid security in the form of a bid bond is required. Payment will be made in progress installments at 95 percent of work completed with 5 percent retainage, and final payment upon completion.

The Authority encourages participation from Minority Owned Businesses (MBEs) and Women Owned Businesses (WBEs). A non-mandatory pre-bid conference will be held September 9, 2026 at 10:00 a.m. at 1502 Brownlee Avenue SE, Roanoke, Virginia. Written questions are due September 18, 2026 to James Morris (james.morris@WesternVaWater.org). The contract incorporates the Western Virginia Regional Design and Construction Standards and the Authority's Erosion and Sediment Control Standards by reference.