CO - Training Academy - HVAC Maintenance and repair. Req 12/20/2024

The Ohio Department of Youth Services (ODYS) is soliciting quotes for HVAC maintenance and repair services for its Training Academy located in Orient, Ross County. This procurement is being conducted through the existing MAC038 HVAC Maintenance and Repair contract, with multiple contract holders eligible to respond. The RFQ specifically seeks certified/licensed technicians to perform preventative maintenance and repair services for the HVAC system at Cooper Hall, located at 11781 State Route 762. Bidders must provide three distinct hourly rates: Regular Service, Non-Regular Service, and Holiday-Emergency Service rates, along with pricing for materials, parts, and subcontractor markup percentages. Required technical expertise includes HVAC systems, boiler/chiller operations, plumbing and pipe fitting, and HVAC electrical work. The solicitation was issued on December 20, 2024, with quotes due by January 10, 2025, at 2:00 PM EST, and site visits (though not mandatory) must be completed by January 8, 2024. Services will be performed during normal business hours, Monday through Friday, between 8:00 AM and 4:00 PM EST, with the contract term running from January 10, 2025, through June 30, 2025.

The procurement does not specify explicit set-aside designations or restrictions on respondent types. The contract will be awarded to the lowest responsive and responsible bidder from the existing MAC038 contract, which includes multiple contract holders with specific contract numbers: CSP900522, RSC009219, RSC015556, RSC015554, RSC015553, RSC015546, RSC009220, RSC009218, and RSC009216. Potential vendors must comply with standard ODYS terms and conditions, which include requirements for insurance, background checks, drug-free workplace policies, ethics rules, and financial responsibilities. While specific budget ranges are not disclosed, the procurement is structured to allow flexibility in pricing through hourly rates and markup percentages. The RFQ emphasizes that contractors must maintain proper certifications, licenses, and registrations, and comply with Ohio public records laws and state requirements regarding wages and labor standards. Quotes must remain valid for a minimum of 60 days, and the successful vendor will be expected to integrate seamlessly with existing HVAC infrastructure at the Training Academy.