CNG Maintenance & Monitoring
Closed State & local contract opportunity Posted
- Solicitation number
- 2026-06
- State
- Kentucky
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Deanna Istre distre@lextran.com (859) 244-2023
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The Transit Authority of Lexington-Fayette Urban County Government (Lextran) is requesting proposals for CNG maintenance and monitoring services under RFP 2026-06, with proposals due by 2:00 p.m. Eastern Time on September 4, 2026 and a pre-proposal meeting scheduled for July 21, 2026 at 1:30 p.m. via Zoom. This is an FTA-funded contract subject to federal requirements including Buy America certifications, civil rights compliance, drug and alcohol testing, and debarment verification through SAM.GOV.
The scope covers preventive, scheduled, and repair maintenance on Lextran's CNG fueling facility, including an Ariel JGQ/2 compressor, starter panel, site controller, remote communication panel, dryer, storage spheres, and dual hose dispenser. Services must include daily, weekly, and yearly monitoring; remote system operation oversight; 24/7 on-call emergency maintenance capability with specified response times; and annual operational training on CNG safety and emergency procedures. Maintenance records must be documented on-site with electronic copies provided monthly. The contractor must cover all consumables, software, hardware, updates, waste material disposal including hazardous materials, and ensure personnel are appropriately trained and certified. Labor and materials carry a one-year warranty from installation.
Pricing is structured as a per-gallon fee for scheduled maintenance services and hourly rates for unscheduled maintenance labor, plus parts and shipping at cost. The contract term is three years with two possible one-year extensions, starting December 11, 2026. Lextran currently operates 42 CNG buses with potential fleet expansion during the contract period.
Insurance requirements include Commercial General Liability and Business Automobile Liability of no less than $10 million per occurrence each. A Financial Capacity Form certified by a financial institution must accompany the proposal. Evaluation is based on best value using the following weighting: overall value and cost (30%), response time (30%), demonstration of understanding Lextran's needs (20%), and financial stability, equipment, facility, and personnel capacity (20%). Proposals are limited to 50 pages excluding required forms and financial documents. Questions are due August 5, 2026, with responses provided by August 14, 2026. Award is anticipated October 28, 2026.
Opportunity text
The Transit Authority of Lexington-Fayette Urban County Government, herein referred to as Lextran is issuing this Request for Proposals (RFP) to award a competitive contract to a firm for CNG maintenance & monitoring services.
Title: CNG Maintenance & Monitoring
Reference Number: 2026-06
Proposals for Furnishing the Product(s) / Service(s) Described Herein Will Be Received Until:
2:00 pm eastern time on Friday, September 4, 2026.
Proposals received after the time specified may not be considered for award.
Proposals shall be submitted online via Lextran's eProcurement Portal.
If you have any questions on this project, please submit your questions via the Q & A section on Lextran's eProcurement Portal. All questions, requests for clarification or comments concerning this RFP are due from proposers by end of day on Wednesday, August 5, 2026. Lextran's response to questions will be provided as responses within the Q & A tab. For questions that require additional documentation or a change to the RFP document itself, Lextran will publish an addendum. Lextran intends to respond to questions as they come in, and responses will be provided no later than the question response date.
Lextran may reject any submissions that are incomplete or non-responsive or submitted after the deadline. Lextran reserves the right to cancel or reissue this RFP, or to reject, in whole or in part, any and all submissions received in response to this RFP should Lextran determine that the responses received are unsatisfactory or that such cancellation or rejection is in the best interest of Lextran. Lextran further reserves the right to waive any minor technical deficiency or irregularity in a submission package. The determination of the selection criteria and the process for evaluating the proposal shall be in the sole and absolute discretion of Lextran. Lextran also reserves the right to require of each/any Proposer, information regarding financial responsibility and viability or such other information as Lextran determines is necessary to ascertain whether a proposal is in fact a responsible proposal.
Lextran reserves the right to publicly post bid tabulations containing vendor prices.
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