CNCC FY26-015 Deep Cleaning Services

Colorado Northern Community College (CNCC), a constituent institution of the Colorado Community College System located in Rangely, Colorado, is soliciting proposals for comprehensive deep cleaning and sanitization services for its campus facilities through a Documented Quote procurement. The scope of work encompasses deep cleaning services for five dormitory buildings (Ross Hall, Nichols North, Nichols South, Holland East, and Holland West), two food service facilities (Johnson Cafeteria/Kitchen and Sparty's Coffee Shop), and additive spot-cleaning services at Ross Hall during the week of July 15th. The base bid includes deep cleaning approximately 32,568 square feet of carpeted dorm rooms across 180 rooms, plus extensive common areas, bathrooms, laundry rooms, and support spaces, with detailed specifications requiring descaling shower heads and fixtures, removal of wall treatments, comprehensive wall washing, floor sanitization appropriate to surface type, and deep disinfection of food service areas. Vendors must demonstrate a minimum of three years of experience in deep cleaning services, provide at least three relevant client references, detail their organizational structure and staffing processes, and propose a completion timeline. The mandatory virtual pre-bid meeting is scheduled for May 20th, 2026 at 11:00 AM Mountain Time via Microsoft Teams; written questions must be submitted by May 22nd, 2026 at noon MT with responses provided by May 26th, 2026; optional site visits and walkthroughs are available on May 28th or 29th, 2026; and proposals must be submitted by June 5th, 2026 at 5:00 PM MT, with an anticipated contract start date of July 1st, 2026. The evaluation will prioritize price as the primary consideration, though the contract will be awarded to the responsible respondent whose acceptable quote is determined most advantageous to the State.

The procurement applies Colorado resident bidding preference under state statute, and non-resident bidders from states offering comparable bidding preferences to their own bidders will face a proportional disadvantage in evaluation. Vendors must certify their ability to meet all minimum contractor requirements and indicate whether they qualify as a small business, minority-owned business, woman-owned business, or service-disabled veteran-owned business (SDVOSB); however, no specific set-asides are designated for these classifications. Required submission documents include a signature page, W-9 form, proof of workers' compensation and commercial general liability insurance with minimum limits of $1,000,000 per occurrence, and the CNCC Response Sheet with confirmation of Colorado Secretary of State registration and acceptance of State of Colorado Purchase Order Terms and Conditions. Pricing must be submitted on a unit basis to enable fair comparison, with separate additive line items for spot-cleaning weeks distinct from the base proposal, and all proposed pricing must remain firm during the initial contract term and include all labor, materials, delivery fees, and installation costs, with CNCC providing weekly housing accommodations for cleaning crews. The contract will be structured as a personal services agreement under the State of Colorado Personal Services Contract template with potential extension options up to five years total duration, with payments limited to obligated contract funds and a maximum amount specified per state fiscal year; however, no specific budget range or award value is disclosed in the solicitation documents.