CNC Controlled Milling/Dovetail Machine - Request for Quote

The Colorado Department of Corrections issued Request for Quote CFAA 2017000400 for the procurement of one automatic CNC controlled milling/dovetail machine to be delivered to the Colorado Correctional Industries Furniture Shop at 49030 State Highway 71 in Limon, Colorado. The solicitation sought equipment meeting or exceeding the specifications of a Macoser, Inc. OMEC F11TS model, including a 4 HP motor with 220/3/60 voltage configuration, single spindle capable of 18,000/24,000 revolutions per minute, and a programmable touch screen controller with capacity to produce 100+ drawers per hour and support both traditional and non-traditional dovetail joint patterns. Required accessories included a complete tool kit, user manual, 4-piece extra tooling/mill cutter set, barcode scanner, plywood scoring option, and vacuum dust removal system. The bid submission deadline was October 18, 2016, at 2:00 PM Mountain Time, with responses accepted via fax to 719-269-4064 or email to stephanie.diggs@state.co.us. Prospective bidders were required to be registered on the Colorado Vendor Self Service website prior to submission. Evaluation criteria included cost, projected delivery dates, quality and security considerations, life cycle costs, bidder qualifications and experience, and preference for Colorado-based Service Disabled Veteran Owned Small Businesses. All bid prices were required to include freight costs on an FOB-destination basis to the delivery location, with payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified.

The procurement included a preference for Colorado-based Service Disabled Veteran Owned Small Businesses as an evaluation factor. No specific incumbent vendor or current contractor was identified in the solicitation documentation. The Colorado Department of Corrections retained the right to award the contract to a single bidder or divide the award among multiple bidders if deemed in the state's best interest. Bidders were encouraged to offer payment terms of less than 45 days with discounts. The Department reserved the right to cancel any order if delivery was not made by the projected delivery date stated in the bidder's response. Prospective bidders were responsible for monitoring the solicitation during the open bidding period for any modifications or addenda. No specific budget range or award value was disclosed in the solicitation documentation.