Club Car Carryall 500 Golf Carts - AWARD RECOMMENDATION

The Michigan Department of Natural Resources Procurement Office issued RFP 260000001768 for the one-time purchase of four 2026 or newer Club Car Carryall 500 Golf Carts that meet DNR specifications. The solicitation was posted on the SIGMA VSS platform on April 13, 2026, with a fourteen-calendar-day response period and a deadline of April 27, 2026. The evaluation process consisted of two phases: first, a mandatory minimum requirements evaluation that assessed vendor questions worksheets and Schedules of Work for compliance with solicitation instructions and specifications, and second, a pricing evaluation that compared compliant bids. Three bidders submitted responsive proposals by the published deadline: Jim's Golf Cars of Reedsville, Wisconsin; Lake Country Sales of Hayward, Wisconsin; and Midwest Equipment of Lewiston, Michigan. All three vendors passed the mandatory minimum requirements evaluation, demonstrating their ability to meet the DNR's technical and administrative specifications for the golf cart procurement. The Notice of Intent to Award was issued on April 28, 2026, with debriefing sessions made available to unsuccessful bidders upon request.

Jim's Golf Cars was recommended for award based on their status as a responsive and responsible vendor offering the lowest overall price to the State of Michigan. The pricing evaluation demonstrated that Jim's Golf Cars submitted the lowest compliant bid at $53,960.00 for the four golf carts, compared to Lake Country Sales at $55,924.80 and Midwest Equipment at $73,368.00. No bidders were identified as Service-Disabled Veteran Owned Businesses or Geographically Disadvantaged Business Enterprises, indicating that no set-aside designations applied to this procurement. The evaluation was conducted by Solicitation Manager Lisa Crozier-Green in collaboration with Dan Dowdy, DNR Parks and Recreation Subject Matter Expert. The award recommendation to Jim's Golf Cars reflects the State of Michigan's selection of the lowest-priced compliant bid, with a total contract value of $53,960.00 for the delivery of four Club Car Carryall 500 Golf Carts meeting all specified requirements.