Clothing/accessories, embroidery&screen print, term contract

Palm Beach County's Board of County Commissioners, Purchasing Department, issued an Invitation for Bid (IFB) for a Clothing and Accessories Term Contract (BID #17-030/CC) with a bid submission deadline of February 16, 2017, at 4:00 p.m. local time. The procurement encompasses nine lots of apparel items including dress shirts in Oxford and denim styles, golf/polo shirts, t-shirts, pants, shorts, jackets, baseball caps, sweatshirts, sweatpants, and sun protection performance items available in various sizes and styles. All products must be new merchandise meeting industry standards for fabric quality, durability, stitching, and fit, with permanently affixed labels displaying size, fiber content, and care instructions. The contract also includes embroidery and screen printing services with fixed pricing established at $0.15 per letter and $6.75 per logo for embroidery, and $2.30 to $6.00 for screen printing depending on placement and coverage. Delivery timeframes vary based on customization requirements: forty-five calendar days for large orders requiring embroidery or screen printing, thirty days for small or repeat orders with emblems, and twenty-one days for items without customization, with F.O.B. point at destination and bidders responsible for all transportation costs and risk in transit. Award will be made on an item-by-item total factored rate basis to the lowest, responsive, responsible bidder.

The contract incorporates a minimum fifteen percent Small Business Enterprise (SBE) participation goal applicable to all bidders, with specific evaluation criteria favorably considering SBE-responsive bids within defined price thresholds. The successful bidder will receive an initial twelve-month contract term with options to renew for four additional twelve-month periods upon mutual written agreement and subject to appropriation of funds, with pricing required to remain firm for ninety days from bid submission and throughout the initial and subsequent terms unless modified by special condition. The anticipated contract value is $195,000 for the initial twelve-month term, though Palm Beach County reserves the right to increase or decrease this amount based on actual requirements. Bidders must submit sealed proposals to the Palm Beach County Purchasing Department, and all product substitutions require County approval prior to implementation.