Closed circuit surf monitoring camera system

The City of Solana Beach is seeking proposals for a professional cloud-based environmental monitoring camera system designed to observe and research local water environments. This procurement targets a comprehensive closed-circuit surf monitoring system that will be installed at multiple city facilities including City Hall, Marine Safety Center, Del Mar Shores Tower, and Tide Park Tower. The project requires high-resolution, weather-resistant cameras capable of capturing real-time video and images with specific recording requirements of 3 hours daily at sunrise, noon, and sunset, with two-year video retention. Proposals are due by May 22, 2025, at 4:30 PM, with the contract anticipated to commence on or about July 1, 2025. The evaluation criteria will prioritize vendor qualifications, experience, availability, approach, client references, and cost, with selection not being based solely on price. Key technical requirements include cloud-based storage, closed-circuit access limited to designated city personnel, and compatibility with current system specifications including Hanwha XNP-9300RW PTZ 4K cameras and an Arcules gateway. The initial contract term is three years, with options to extend for two additional one-year periods.

While no specific set-aside designations for disadvantaged enterprises were mentioned in the documentation, the procurement requires comprehensive insurance coverage from the selected vendor, including general liability, professional liability, and cyber liability insurance. The current system infrastructure includes three Hanwha PTZ cameras, network switches, and an Arcules gateway with 3.75TB of usable storage space, which suggests potential integration requirements for new vendors. The RFP indicates the project aligns with previous surf monitoring initiatives, including collaboration with the U.S. Army Corps of Engineers for the Coastal Storm Damage Reduction Project. Although a specific budget range was not disclosed, the detailed technical specifications and insurance requirements suggest a substantial investment in environmental monitoring technology. The procurement is specifically targeted at professional firms with expertise in cloud-based environmental monitoring systems, with an emphasis on technical capabilities and proven experience in similar municipal research and observation projects.