Clear Vinyl

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) numbered 1M231436 for the procurement of clear vinyl, specifically a 10.5 oz minimum double-coated institutional clear film. The solicitation seeks 35,000 yards of PVC film with precise technical specifications, including 1000d x 1000d polyester reinforcement, 6x6 inserted warp knit, 16 mil thickness, and antimicrobial finishes. The vinyl is intended for mattress production at the Smith Unit Mattress Factory in Lamesa, TX, and must meet specific flame retardancy and tear resistance standards. The bid is scheduled for opening on October 17, 2025, at 3 P.M., with a deadline for all questions on October 8, 2025. Electronic bid submissions are preferred via email to bids@tdcj.texas.gov, with a 10 MB attachment limit, and hard copy responses are also accepted. Bidders must provide unit pricing with freight charges included in the unit cost, and the TDCJ reserves the right to accept up to 10% in excess of the ordered quantity.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with various certifications, including those related to debarment, terrorism, and Texas state statutes. Vendors must provide comprehensive documentation, including Texas Identification Number and Federal Employer's Identification Number. The procurement process includes stringent vendor qualifications and will evaluate bids based on factors such as pricing, previous performance, quality, and conformance to specifications. Bidders must adhere to specific security protocols when delivering to correctional facilities, including strict staff conduct, vehicle security, and contraband restrictions. While a specific award value is not disclosed, the procurement involves a substantial quantity of specialized vinyl material for institutional use. The TDCJ maintains the right to terminate the contract for non-compliance and emphasizes the importance of meeting all specified technical and legal requirements.