Clear Vinyl

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is issuing an Invitation for Bids (IFB) solicitation number IW211392 for the procurement of specialized clear vinyl materials for institutional use. The procurement seeks 35,000 yards of 10.5 oz minimum double coated institutional clear film PVC with specific technical requirements, including 1000D x 1000D polyester reinforcement, 6x6 inserted warp knit thickness of 16 MIL, and antimicrobial finishes. The material must meet stringent ASTM standards for breaking strength, tear resistance, and flame retardancy, specifically designed for mattress production. Deliverables include rolls that are 32 inches wide with 100 yards per roll, with a maximum of one splice per roll and splice pieces no smaller than 25 yards in length. Critical procurement dates include a bid question deadline of March 3, 2025 at 10:00 AM CST, with agency answers posted by March 5, 2025, and a final bid submission deadline of March 12, 2025 at 3:00 PM. Bids must be submitted electronically to BIDS@TDCJ.TEXAS.GOV (preferred method) with a 10 MB file size limit, or via hard copy to the TDCJ Huntsville office, with submissions required to be in Microsoft Office formats or PDF.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The materials will be delivered to the TDCJ Smith Unit Mattress Factory located in Lamesa, TX, with the bid specified as freight F.O.B. destination, prepaid and allowed. While no specific budget range is detailed in the documents, the procurement involves a substantial volume of 35,000 yards of specialized vinyl material, suggesting a potentially significant contract value. No information is provided about incumbent vendors or existing contract holders for this specific procurement. The technical specifications suggest a highly specialized product requirement, which may limit the number of potential bidders capable of meeting the precise manufacturing and performance standards outlined in the solicitation. Potential vendors will need to demonstrate the ability to produce clear vinyl materials that meet the rigorous institutional specifications, including specific weight, reinforcement, thickness, and antimicrobial treatment requirements.