Cleaning solutions

The Westchester County Department of Corrections is seeking bids for a requirements contract to purchase specific Ecolab FaciliPro cleaning solutions through Request for Bid (RFB) Number RFB-WC-24325. The procurement targets three specific cleaning products: a Heavy Duty Alkaline Bathroom Disinfectant, a Rapid Multisurface Disinfectant Cleaner, and a Concentrated High Performance Neutral Floor Cleaner. All products must be compatible with the Ecolab QuickClick #9202-2030 dispenser and demonstrate equivalent or superior performance to ultra-concentrated products. The county anticipates purchasing approximately 200 cases per item annually, with an initial purchase of 50 cases per line item upon contract award. The bid is due on October 22, 2024, with an initial contract term of one year and the option to extend for up to four additional one-year periods upon mutual consent. The county reserves the right to award the contract to two vendors (a primary and secondary supplier) to ensure consistent and timely delivery. Pricing will be firm for the initial 12-month period, with subsequent price adjustments limited to a maximum of 5% per renewal period.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears open to qualified vendors capable of meeting the detailed product specifications and performance requirements. Payment terms indicate that successful bidders will be compensated approximately 30 days after delivery, and vendors must guarantee products against defective materials or workmanship, with immediate replacement required upon county notification. While specific budget ranges are not disclosed, the anticipated annual purchase of 200 cases per product suggests a moderate-scale procurement. The county's procurement approach of potentially selecting two suppliers indicates a strategic effort to mitigate supply chain risks and ensure consistent product availability. Vendors must demonstrate the ability to provide cleaning solutions that meet the precise specifications of the Westchester County Department of Corrections, with a focus on product compatibility, performance, and reliable delivery.