CLEANING SOLUTIONS -DOC

Westchester County's Department of Corrections is seeking a requirements contract for cleaning solutions through a Request for Bid (RFB-WC-25220) specifically compatible with Ecolab QuickClick dispensers. The procurement targets three specific Ecolab FaciliPro cleaning products, with an estimated annual purchase of 200 cases per product type. Bids are due before 2 PM on September 4, 2025, with the contract award being made to the lowest responsible bidder who can guarantee delivery within 3 days of order receipt. The initial contract term is twelve months, with potential extensions for three additional one-year periods contingent upon mutual written consent. Bidders must provide firm pricing for the initial period, with potential price adjustments of up to 10% for subsequent renewal periods, subject to negotiation and county review of market conditions. While Ecolab products are specified, the county will consider alternate brands that meet compatibility and performance criteria with existing dispensers. Evaluation will focus on pricing, delivery capability, product compatibility, and overall responsiveness to the bid requirements.

The county explicitly encourages participation from minority-owned, women-owned, and service-disabled veteran-owned businesses, signaling a commitment to diverse vendor engagement. The contract is structured as a requirements contract, meaning the 200-case-per-product annual estimate is approximate and not guaranteed, providing flexibility for the county's actual purchasing needs. Potential bidders must demonstrate the ability to provide cleaning solutions that integrate seamlessly with the existing Ecolab QuickClick dispensing system. The procurement includes provisions for potential price adjustments related to tariff changes, allowing for some economic flexibility during the contract period. While specific budget ranges are not detailed, the annual estimated purchase of 600 cases (200 cases across three product types) suggests a moderate-value contract. The county's procurement approach indicates a preference for local and diverse suppliers who can meet technical specifications and provide competitive pricing. Interested vendors must carefully review the full bid documentation to ensure complete compliance with all specified requirements and technical specifications.