Cleaning Services

The City of Edgerton, located in Wisconsin, is seeking comprehensive cleaning services for three municipal facilities: City Hall, the Police Station, and the Public Library. This Request for Proposal (RFP) requires bidders to submit combined proposals covering all three buildings, with separate and total costs for each facility. The scope of work encompasses daily, weekly, and periodic cleaning tasks including floor care, restroom sanitation, window cleaning, vacuuming, dusting, carpet shampooing, and floor waxing, all to be performed during non-business hours. Prospective vendors must provide a cover letter, demonstrate qualifications, and submit at least three current references with comparable work experience. A mandatory pre-proposal walkthrough is scheduled for August 28, 2023, at 10:00 a.m. at City Hall, led by Municipal Services Director Howard Moser. Proposals must be received by Friday, September 8, 2023, at 1:00 p.m. CST, either in person or via email. The evaluation period will run from September 8-15, 2023, with an anticipated award at the Common Council meeting on September 18, 2023.

The City has not specified any specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be for an initial one-year term, with options to renew for up to two additional years based on performance. Bidders must provide itemized, all-inclusive costs, with weekly costs and proposed monthly rates for potential 2024 and 2025 renewals. Billing will occur bi-weekly or monthly, and the City requires a certificate of insurance naming the City as an additional insured within ten days of award notification. Background checks will be conducted on all personnel entering public buildings, and all proposals must remain valid for a minimum of 90 days. The City reserves the right to reject any or all proposals and select the proposal most favorable to its interests. While specific budget ranges are not explicitly stated, the comprehensive nature of the cleaning services across three municipal buildings suggests a substantial contract value for the selected vendor.