Cleaning Residence Hall & Family Housing Co-op Dryer Vents & Ductwork

The University of Oregon is requesting proposals for comprehensive dryer vent and ductwork cleaning services across approximately 15 residence halls and family housing facilities, with proposals due August 3, 2026 at 5:00 p.m. Pacific Time and a mandatory pre-proposal meeting on July 20, 2026 at 9:00 a.m. at Justice Bean Hall.

The scope covers pre-test inspection per NADC standards, lint and debris removal from exhaust ducts to exterior exit points, lint filter cleaning, obstruction removal, condensation checking, post-work performance testing, and documentation per DEDP standards across New Residence Hall, Yasui Hall, Unthank Hall, Earl Hall, Bean Hall, Global Scholars Hall, Carson Hall, Living Learning Center, Kalapuya Ilihi Hall, Spencer View Family Housing Co-op, Next Gen Phase 1, Grad Village, Agate Apartments, Moon Lee Apartments, and one-time cleaning for Barnhart Hall and Riley Hall in August 2026. The contract may be awarded to a single vendor or multiple vendors on a best-value basis with negotiated term.

Proposers must carry Commercial General Liability insurance with minimum $1 million per occurrence / $2 million aggregate, Professional Liability with $2 million per occurrence / $5 million aggregate, and Commercial Auto Liability with $1 million per occurrence / $2 million aggregate. Evaluation spans 110 points across six criteria: Goods/Services Offered and Timeline (40 points), Experience and References (20 points), Maintenance (10 points), Itemized Budget (30 points), Proposer's Sustainability Efforts (5 points), and Historically Underrepresented Businesses/Veteran-Owned Business consideration (5 points). Proposers must achieve a minimum score of 70 percent on each enumerated criterion to qualify for further consideration. Proposals must include cover letter, contact information, entity verification, financial capability documentation, experience descriptions with three client references, detailed goods/services descriptions, itemized budgets with not-to-exceed amounts if hourly rates are proposed, maintenance and service plan descriptions with costs and timelines, and sustainability discussion. The contract will be governed by University of Oregon Standard Terms and Conditions, including work product ownership by the University, confidentiality obligations, indemnification, and compliance with Oregon public records law.