Cleaning Products, Chemicals, Solutions & Miscellaneous Janitorial Supplies

Rensselaer County is seeking bids for a six-month contract to procure cleaning products, chemicals, solutions, and miscellaneous janitorial supplies through Request for Bid RFB-25-13, which will cover the period from July 1, 2025, through December 31, 2025. The county requires all bidders to submit comprehensive pricing for the entire product list on the Official Bid Form, with no partial bids permitted. Critically, vendors must have an office location within a 50-mile radius of the Rensselaer County Office Building in East Greenbush, New York, and must provide detailed product information including manufacturer names, brand names, and product codes. The bid will be evaluated based on lowest responsible bidder status, considering factors such as bidder reliability, commodity quality, and specification conformity. Bids are due by 10:00 a.m. on Thursday, May 1, 2025, with the county reserving the right to purchase from alternative contract sources if more advantageous pricing is available.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain appropriate insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. Pricing must remain firm for the entire six-month contract period, with no price adjustments allowed. While specific budget ranges are not explicitly stated, the county will award the contract to the lowest responsible bidder based on individual item pricing or aggregate net total. The solicitation indicates that Rensselaer County may leverage existing New York State Contracts, other county contracts, or government purchasing cooperatives to optimize procurement costs. No incumbent vendors are mentioned in the documentation, and there are no specific requirements for integration with existing infrastructure or technology beyond the specified product and vendor location requirements.