Cleaning of University Campus Food Service Operations Grease Traps

Nicholls State University has issued an Invitation to Bid (ITB) numbered SB01909 for professional grease trap cleaning services across four campus food service locations. The solicitation seeks a licensed Louisiana waste management contractor to clean grease traps at specific sites: Chic Fil A (500 gallon capacity), Student Union Snack Bar (500 gallon capacity), Vernon F. Galliano Hall Cafeteria (2,000 gallon capacity), and Lanny D. Ledet Culinary Building (1,000 gallon capacity). Cleaning frequencies vary by location, with the Culinary Building requiring biannual cleaning (July and January), Chic-fil-a requiring three annual cleanings (July, November, April), and the Cafeteria and Student Union snack bar area requiring quarterly cleaning (July, September, January, April). The contract's initial term will run from July 1, 2025, to June 30, 2026, with potential options for two additional twelve-month renewals. Bids are due electronically by June 24, 2025, at 3:00 PM CST, with a public bid opening conducted via Zoom. Key requirements include proper waste disposal at certified facilities, completion of a Contractor Grease Trap Cleaning Log for each service visit, and coordination with the university's Maintenance Department.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must be fully licensed waste management professionals in Louisiana and will be responsible for all associated costs, including pumping, disposal, cleaning, labor, and equipment. The university will not provide equipment rental compensation and expects comprehensive pricing per service, with total annual costs calculated by multiplying per-service prices against required cleaning frequencies. While specific budget ranges are not detailed in the documentation, bidders will submit pricing that encompasses all operational expenses. The university reserves the right to inspect and verify the cleaning process, emphasizing thorough documentation and professional service delivery. Interested vendors can schedule a site visit by contacting the Building Operations Manager for additional information and facility assessment prior to bid submission.