Cleaning of oil and water separators, sump, catch basins, and floor drain line jetting services

SAIF Corporation, an independent public corporation in Salem, Oregon, is soliciting proposals for comprehensive cleaning services of oil and water separators, sump, catch basins, and floor drain line jetting at multiple campus locations. The procurement involves detailed maintenance services, including semi-annual cleaning of a 1,500-gallon grease trap, annual cleaning of multiple catch basins across different buildings, annual oil/water separator cleaning, and a complete drain flush of 59 drains during years 1 and 3 of the contract. Proposers must submit a firm, itemized quotation covering total costs for the three-year contract term, with all wastewater disposal, transportation, and permit compliance responsibilities falling to the contractor. Key evaluation criteria include comprehensive insurance coverage, criminal background checks for employees and subcontractors, and compliance with SAIF's health and safety protocols. Critical procurement dates include a mandatory facility tour on January 8, 2026, at 10:00 a.m., proposer questions deadline of January 16, 2026, at 3:00 PM (PT), proposal submissions due February 6, 2026, at 3:00 PM (PT), potential proposer interviews February 23-27, 2026, and anticipated contract award on March 9, 2026, with services commencing April 1, 2026.

The RFP does not specify any set-aside designations or restrictions on participating organizations. No incumbent vendor information is provided, and the solicitation indicates SAIF expects to award a single contract to one qualified vendor using a standard vendor services contract form. Insurance requirements are stringent, mandating workers' compensation, professional liability of $1,000,000 per claim, commercial general liability of $2,000,000 per occurrence with $4,000,000 annual aggregate, and automobile liability of $1,000,000 per accident. Services must generally be performed during normal business hours (7:00 a.m. to 5:30 p.m., Monday through Friday), with exceptions for grease interceptor trap cleaning and work that might disrupt building users, which must occur outside standard business hours. While no specific budget range or award value is detailed in the RFP, proposers are expected to provide comprehensive pricing for the full three-year contract term, including all associated expenses such as travel, disposal, and transportation costs.