Cleaning of lift stations at various WUD locations

Palm Beach County Board of County Commissioners, Purchasing Department issued a Request for Quotation (RFQ) for cleaning services at lift stations located at various Water Utilities Department (WUD) locations throughout Palm Beach County, Florida. The procurement seeks a firm, fixed-price term contract to clean approximately 250 lift stations twice annually (500 cleanings per year), with each cleaning requiring approximately two hours to complete. Services must be scheduled with a minimum of two weeks' advance notice and performed during standard business hours of 7:00 a.m. through 4:00 p.m., Monday through Friday, excluding Palm Beach County recognized holidays. The RFQ is divided into three geographic lots based on service areas: Lot #1 (North County, 320 estimated hours), Lot #2 (South County, 460 estimated hours), and Lot #3 (West County, 180 estimated hours), totaling approximately 960 hours over a 12-month period. Quoters must submit hourly rates per person for work completed during standard business hours, with time calculated in thirty-minute increments after the first two hours, and no additional compensation is provided for travel, after-hours work, mobilization, demobilization, or material disposal. Proposals were due January 5, 2023, at 4:00 p.m. Qualified vendors must demonstrate relevant experience by providing a minimum of three references for similar services completed within the past three years, evidence of available equipment and facilities, acknowledgment of Criminal History Records Check requirements, and proof of minimum insurance coverage of $500,000 Commercial General Liability and $500,000 Business Auto Liability. The contract term is twelve months or until the estimated amount is expended, with a renewal option for four additional twelve-month periods at the County's discretion, subject to mutual written agreement and maintenance of original terms and unit prices.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program provisions requiring applicable Schedule 1 and Schedule 2 documentation, and a 5% Local Preference is available for businesses with permanent locations in Palm Beach County or the Glades. Drug-Free Workplace Certification preference provisions are also incorporated into the evaluation criteria. All prospective vendors must be registered in the County's Vendor Self Service (VSS) system and maintain current Business Tax Receipts and all required licenses and permits throughout the contract term. All work requires a service ticket signed by a County representative, and invoices must reference the purchase order number and be submitted only upon completion of services rendered. The specific budget or award value for this procurement is not stated in the available solicitation materials, though the estimated scope of 960 hours annually provides a baseline for cost projections by interested bidders.