Cleaning and Care of Interstate Rest Area-Wilmot, SD
Closed State & local contract opportunity Posted
- Solicitation number
- 26RFP19924
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Transportation is requesting proposals for cleaning and maintenance of the Whetstone Valley interstate rest area on Interstate 29 at milepost 213.8 in Pennington County under RFP #26RFP19924, with proposals due September 21, 2026 at 3:00 PM CDT and mandatory site visits by September 14, 2026.
The scope encompasses daily facility operations including restroom sanitation (stated as highest priority), plumbing and electrical repairs, water treatment operations, grounds maintenance, snow and ice removal, lawn care, cleaning, and equipment maintenance. During peak season (May 17 through September 19), contractors must maintain a ten-hour daily presence between 7:00 AM and 5:00 PM or equivalent; during off-season, the building must be cleaned by 10:00 AM with afternoon checks as needed. Annual comprehensive cleaning must be completed by May 15 each year. The Department retains responsibility for major repairs to plumbing, electrical systems, heating elements, and kiosk/video surveillance systems and furnishes major repairs, utilities, fuel for heating, water treatment chemicals, fertilizer, and routine cleaning supplies. Contractors must provide all equipment, supplies, fuel, and labor for normal maintenance.
The contract term is two years, November 1, 2026 through October 31, 2028. Contractors must submit the original proposal plus two identical copies with detailed information regarding at least three previous similar contracts and itemized cost proposals by service category for each contract year. Contractors must maintain commercial general liability insurance of at least $1 million per occurrence, professional liability insurance of $1 million, business automobile liability insurance of $1 million per accident, and workers' compensation insurance as required by South Dakota law. Liquidated damages of $200 per occurrence and up to $1,200 per week may be assessed for unsatisfactory maintenance ratings or failure to meet contractual obligations.
Evaluation criteria are cost, experience and reliability, personnel expertise, availability to the project locale, and familiarity with the rest area. The anticipated award decision and contract negotiation are scheduled for October 12, 2026. Written inquiries must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with subject line "RFP #26RFP19924" by September 14, 2026.
Opportunity text
The South Dakota Department of Transportation wishes to solicit proposals for the maintenance and care of the "Whetstone Valley" single site interstate rest area located on Interstate highway 29 at milepost 213.8.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with the subject line "RFP
#26RFP19924.
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| 26RFP19924Wilmot.doc | DOC document | |
| 2026Caretaker_Manual .pdf |
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