Cleaning and Care of Interstate Rest Area-White Lake, SD
Closed State & local contract opportunity Posted
- Solicitation number
- 26RFP19919
- State
- South Dakota
- Responses due
Opportunity facts
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Transportation is requesting proposals for cleaning and maintenance services at the White Lake dual-site interstate rest area on Interstate 90 at mileposts 301.2 and 301.7, with proposals due September 21, 2026 at 3:00 PM CDT. Site visits are encouraged by September 14, 2026; the State anticipates award by October 12, 2026 and contract commencement on November 1, 2026.
The scope encompasses comprehensive rest area caretaking: daily restroom sanitation and disinfection; plumbing repairs and electrical maintenance; kiosk and video surveillance system monitoring; grounds maintenance including lawn mowing; picnic shelter and trash management; water system operation and sewage lagoon inspection; and snow and ice removal. During peak season (May 17 through September 19), the contractor or employees must maintain on-site presence for a minimum twelve-hour daily period between 7:00 AM and 7:00 PM; during off-season, the building must be cleaned prior to 10:00 AM with afternoon checks as needed. The contractor must conduct daily, weekly, monthly, and semi-annual inspections per the departmental caretaker's manual and maintain all buildings and grounds in clean, neat condition with properly functioning equipment.
The contract term is two years through October 31, 2028 with no renewal options. Offerors must submit cost proposals with yearly amounts for each contract year; the State does not specify a fixed contract value. The State furnishes major repairs, electricity, fuel for heating, water treatment chemicals, fertilizer, and supplies such as ice melt, soaps, detergents, and paper products. The contractor must provide all equipment, vehicles, fuel, and minor maintenance supplies.
The contractor must maintain commercial general liability insurance ($1,000,000 per occurrence), professional liability insurance ($1,000,000), business automobile insurance ($1,000,000 per accident), and workers' compensation insurance as required by South Dakota law. No subcontractors may be used without express written State consent. Liquidated damages of $200 per occurrence and up to $1,200 per week apply for failure to maintain satisfactory standards. Questions must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with subject line "RFP #26RFP19919."
Opportunity text
The South Dakota Department of Transportation wishes to solicit proposals for the maintenance and care of the "White Lake." dual site interstate rest area located on Interstate highway 90 at mileposts 301.2 and 301.7.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with the subject line "RFP
#26RFP19919".
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| 26RFP19919WhiteLake.doc | DOC document | |
| 2026Caretaker_Manual .pdf |
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