Cleaning and Care of Interstate Rest Area-Valley Springs, SD
Closed State & local contract opportunity Posted
- Solicitation number
- 26RFP19921
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Department of Transportation is requesting proposals for maintenance and care of the Valley Springs interstate rest area and information center on Interstate 90 at milepost 412.1, with proposals due September 21, 2026, and site visits encouraged by September 14.
The contractor must provide daily on-site presence with a minimum twelve-hour commitment between 7:00 a.m. and 7:00 p.m. during peak season (May 17 through September 19 in 2027 and 2028) and morning cleaning before 10:00 a.m. during off-season months. Scope encompasses building maintenance (restroom, fixture, door, window, wall, and floor cleaning with restroom completion by 9:00 a.m. during peak season), grounds maintenance (lawn care at 2–4 inches, tree and shrub cultivation, walkway and parking area upkeep, picnic shelter inspection and cleaning, trash and waste management, pet exercise area maintenance, water system and sewage lagoon monitoring), and minor repairs. The contractor furnishes all equipment, vehicles, fuel, and supplies for grounds maintenance and minor repairs, including mowing and snow removal equipment; the Department provides major repairs, electricity, heating fuel, water treatment chemicals, fertilizer, and consumables in reasonable quantities. Water systems must meet South Dakota Department of Agriculture and Natural Resource requirements, including monthly water sample testing and on-site inspection logs.
The contract term is two years, November 1, 2026, through October 31, 2028, with no renewal options. Evaluation criteria are cost, experience and reliability, personnel expertise, availability to project locale, and familiarity with the project area. Insurance requirements include commercial general liability and professional liability at $1,000,000 per occurrence and business automobile liability at $1,000,000 per accident. Liquidated damages of up to $200 per occurrence and $1,200 per week apply for failure to maintain satisfactory conditions; frequent unsatisfactory performance may trigger contract termination. The State reserves the right to reject any or all proposals and will negotiate final terms with the highest-ranked offeror. Inquiries are due to lexi.lassle@state.sd.us with subject line "RFP #26RFP19921" at a deadline not specified in the summary materials. The anticipated award decision is October 12, 2026.
Opportunity text
The South Dakota Department of Transportation wishes to solicit proposals for the maintenance and care of the "Valley Springs" single site interstate rest area and information center located along Interstate highway 90 at milepost 412.1
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Lexi Lassle at lexi.lassle@state.sd.us with the subject line "RFP
#26RFP19921".
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| 2026Caretaker_Manual .pdf | ||
| 26RFP19921ValleySprings.doc | DOC document |
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