Cleaning and Care of Interstate Rest Area- Salem

The South Dakota Department of Transportation is seeking proposals for the maintenance and care of the "Salem" dual site interstate rest area located on Interstate 90 at mileposts 362.0 and 362.9 in Lawrence County. The procurement is a Request for Proposal (RFP) for a two-year contract from November 1, 2024, through October 31, 2026, with a potential two-year renewal option. The selected contractor will be responsible for comprehensive rest area maintenance according to the 2024 Caretakers Manual, which includes daily, weekly, monthly, and semi-annual inspections and duties. Key responsibilities encompass building and grounds cleaning, lawn maintenance, trash removal, water system and sewage lagoon monitoring, and reporting vandalism or operational issues. Proposals must be submitted by September 27, 2024, with inquiries accepted via email to Lexi Lassle at lexi.lassle@state.sd.us until a specified date. The evaluation criteria will assess cost, experience and reliability, personnel expertise, and method of performance.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Offerors will be required to submit a yearly cost proposal for both contract years, presenting a total comprehensive bid for the maintenance services. While no incumbent vendor is mentioned, the contract requires management of existing infrastructure including building facilities, kiosk, and video surveillance system. The proposal requires detailed documentation of the contractor's qualifications, operational approach, and ability to meet the stringent maintenance standards outlined in the Caretaker's Manual. Potential contractors must demonstrate capability to maintain the rest area's cleanliness, functionality, and public accessibility. Although a specific budget range is not explicitly stated, the proposal requires a comprehensive pricing structure that covers all maintenance and operational requirements for the two interstate rest area sites.