Cleaners, purchase and delivery of, term contract

Palm Beach County, Florida's Purchasing Department issued Request for Quotation #900414/SM on October 12, 2017, for the purchase and delivery of cleaning products under a term contract. The procurement encompasses five specific cleaner items required on an annual basis: glass cleaner (473 gallons), carpet and stain remover (1,958 ounces), cleaner/degreaser (44 gallons), liquid germicidal bleach (86,031 ounces), and ammoniated glass cleaner (44,800 ounces). All items must meet or exceed industry and safety standards, with equivalent products permitted if they match or exceed specified brand characteristics. The contract will be awarded on an item-by-item basis to the lowest responsive, responsible bidder, establishing a twelve-month initial term with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners. Vendors must submit pricing with firm and fixed unit prices quoted to two decimal places, with delivery required within ten business days of receiving a delivery order between 8:30 a.m. and 3:30 p.m., Monday through Friday, to the Palm Beach County Purchasing Warehouse in West Palm Beach. The submission deadline was October 19, 2017, at 4:00 p.m. local time, with responses accepted via fax or email.

A five percent local preference is available to vendors with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location. Small business enterprise (SBE) certified vendors submitting bids within ten percent of the lowest bid may receive award consideration. All vendors must submit either a non-discrimination policy or affirmation of compliance with Palm Beach County Resolution R-2014-1421, provide drug-free workplace certification to receive tie-bid preference, and comply with criminal history background check requirements for personnel entering critical County facilities. The County offers no minimum order requirements and reserves the right to increase or decrease quantities as needed. Payment is made upon County satisfaction and acceptance of delivered items, invoiced to the Palm Beach County Finance Department with the purchase order number included. No incumbent vendors, budget range, or award values were specified in the solicitation materials.