Classroom Response System

The University of Wisconsin-River Falls Purchasing Office has issued a Request for Bid (RFB) for a Classroom Response System to replace existing equipment. The procurement involves acquiring 2,000 remote control units with basic five-button functionality and up to 35 base units for recording student responses in classroom settings. Bidders must demonstrate a minimum of five years' experience providing classroom response systems and provide three client references from comparable-sized institutions within the past three years. The RFB mandates that all specifications are minimum requirements, with written questions due by May 2, 2018, at 4:30 PM CDT and answers to be provided to all bidders by May 4, 2018, at 10:00 AM CDT. Bids must be received and date/time stamped at the UW-River Falls Purchasing Office no later than May 9, 2018, at 2:00 PM CDT, with equipment delivery expected by July 1, 2018. The contract will be awarded based on the lowest total cost from a responsive, responsible bidder, with bids remaining firm for acceptance for sixty days from the bid opening date.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. Pricing must be FOB destination with freight prepaid and included in the bid, and the University of Wisconsin System qualifies for governmental and educational discounts that must be reflected in unit prices. The contract allows for potential negotiations between the Contractor and the University, with award decisions considering delivery timelines. Payment terms are net thirty days upon acceptance of services and verification of invoiced charges. The University reserves the right to terminate the contract at any time without cause by providing ninety days' written notice, or immediately for breach, bankruptcy, or health and safety threats. Standard Wisconsin procurement requirements apply, including sales and use tax certification, nondiscrimination and affirmative action obligations, and insurance requirements of one million dollars in commercial general liability coverage. While a specific budget range is not disclosed, the procurement involves 2,000 remote control units and up to 35 base units, suggesting a potentially significant investment in classroom technology infrastructure.